Direct Deposit Policy

Payroll Schedule:

• Payroll is processed every two weeks, with direct deposits made on Fridays.
• Paychecks cover the two-week period ending nine days before payday.
• Each paycheck includes a pay stub with details on pay, deductions, and leave balances.

Direct Deposit Requirements:

• All employees must use direct deposit for their paychecks.
• Deposits usually arrive at your bank on payday afternoon.
• Authorization forms are available by clicking here. and during new employee orientation.

Account Setup:

• You can deposit your pay into one or multiple accounts.
• Check with your bank or credit union for any required forms.
• Pay stubs are available on the Prime Pay Portal.

Changing Banks:

• Notify the Operations Department one pay period before closing your current account.
• Request account change forms by clicking here..

Timecard Submission:

• Submit timecards by 4:00 PM EST the Friday before payday.

• Late timecard submissions may result in consequences such as:

  1. Disciplinary Actions: You might receive a verbal or written warning, or even face suspension.
  2. Delayed Payment: While your employer must pay you for all hours worked, late submissions can delay your payment as payroll needs accurate records.
• It’s important to submit timesheets on time to avoid these issues. If you have any specific concerns, it might be helpful to discuss them with the Human Resources Department.

Error Handling:

• Review your timecards carefully before submission.
• Employee errors will be corrected in the next pay period.
• Payroll department errors will be reimbursed by check as soon as possible.

Verification and Issues:

• Check your direct deposit every payday.
• If a deposit error occurs and is reported before the next payday, Northeast Data, Inc. will reimburse any resulting bank charges with proof.
• Delayed notifications of deposit issues will not be eligible for reimbursement of bank charges.

Note: Northeast Data, Inc. reserves the right to modify this policy at any time.